Run your whole shop
from one screen
Stock, expiry dates, orders, suppliers, staff rota, waste, promotions and profit – in one simple dashboard on your phone, tablet or till PC. It works alongside the till you already have.
Where a local shop's money quietly goes
Margins are thin and costs keep rising. Most of the leaks are small, daily and easy to miss – until you add them up.
Chilled and fresh stock that passes its date before it sells, because nobody spotted it in time to reduce it.
Items invoiced but never delivered, damaged cases and price rises that slip through – and credits nobody chases.
The average cost of crime to a UK convenience store last year, according to the Association of Convenience Stores.1
Everything in one place
Replace the notebook, the spreadsheets, the wall calendar and the WhatsApp reminders.
Expiry dates, oldest first
See what goes out of date today and in the next few days. Reduce, return or write off with one tap – and see what it cost you.
Orders that build themselves
Suggested orders for each supplier from your stock, sales, delivery days and cut-off times. Send by WhatsApp or email in seconds.
Check deliveries properly
Count what actually arrived. Short or damaged items become a credit claim, and price rises are flagged straight away.
Suppliers and scorecards
Delivery days, payment terms and credit limits for every supplier – and a score for how often they deliver short, late or damaged.
Stock counts on your phone
Count a few products a day instead of one big stocktake. Scan or search, storage room and shelf, or print count sheets.
Fridge, cleaning and safety logs
Twice-daily temperature checks, cleaning checklists and age-check refusals – the records an inspector asks for, kept for you.
Rota and timesheets
Plan the week, share it on WhatsApp, let staff clock in on their phone and export hours for payroll.
Promotions that pay off
Multibuys, meal deals and price cuts with extra stock ordered in time, labels printed, and a clear answer: did it make money?
Profit, expenses and VAT
Sales down to real net profit after waste, wages, rent and bills, with a VAT estimate and an Excel export for your accountant.
Sales and trends
Upload your till's sales report: stock updates itself and you see what's rising, what's falling and what never sells.
Instant alerts
A text, WhatsApp or email the moment a fridge is too warm, a best-seller runs out or a supplier puts prices up.
One shop or several
Run all your shops with one login and see how each one is doing on a single page.
See it in action
Made for busy people on the shop floor – big buttons, plain English, no training needed.
It pays for itself quickly
An example: if your shop throws away £100 of stock a week and reducing items in time cuts that by a quarter, that's about £1,300 a year back in your pocket – several times what ShopFlow costs. Add one short delivery a month that you now claim back, and the numbers only get better.
An illustration, not a promise – every shop is different. The free trial lets you see your own numbers.
Up and running in an afternoon
No installation, no new hardware, no contract.
Add your products
Paste your product list from Excel or your till. Suppliers are created for you – then add their delivery days.
Count your stock once
Walk the shelves with your phone or a scanner and add expiry dates for fresh and chilled lines.
Follow the daily list
Each morning: what's expiring, what to order, which deliveries are due and which bills to pay. Your staff get their own list.
Simple pricing
One price per shop, with your whole team included. No setup fee, no contract.
- 14-day free trial, no card needed
- Every feature, unlimited products, suppliers and staff logins
- Phone, tablet and computer – no hardware to buy
- AI shop assistant included
- Cancel any time – download your data whenever you like
Questions
Do I need to change my till?
No. ShopFlow works alongside your till. Most tills can export a sales report as a CSV file – upload it and ShopFlow takes the sold items off your stock and learns how fast each product sells.
Do I need special equipment?
No. It works in the web browser on any phone, tablet or computer. A USB barcode scanner is optional and plugs straight in, and phone cameras can scan barcodes too.
How long does it take to set up?
Most shops are going in an afternoon: import your product list, add your suppliers, count your stock once. You can also try everything first with a ready-made demo shop.
Can my staff use it?
Yes – everyone gets their own login at no extra cost. Staff can check in deliveries, count stock, record waste, do fridge checks and clock in. Only owners and managers see bills, profit, pay rates and settings.
I run more than one shop.
Add each shop under the same login, switch between them in one tap, and see all of them on one page. Each shop has its own subscription.
Does it work for a symbol-group shop?
Yes. Add your symbol group's wholesaler as a supplier alongside your local and direct suppliers, cash and carry included.
Is my data safe?
Each shop's data is kept separate, connections are encrypted and the data is backed up every day on servers in the EU. You own your data: download it or delete your account at any time.
What happens after the free trial?
If you want to carry on, subscribe by card in Settings. If you don't, nothing is charged – your shop just becomes read-only so you can still see and export everything.
Try it on your own shop this week
14 days free, no card, every feature.